DEPARTMENT OF FEDERAL TERRITORIES(JWP)(BEFORE YEAR 2022, IT IS KNOWNS AS MINISTRY OF FEDERAL TERRITORIES(KWP))

Background

1) I-Biz System

Ministry of Federal Territories or Kementerian Wilayah Persekutuan (KWP) Strategic Plan 2021-2025 (Strategic Thrust #8 Strategy #3) has outlined ‘Empowering the Use of Technology in Service Delivery’. This strategy addresses the need for a data-sharing system to support decision-making. Therefore, i-BIZ is developed to achieve the set mission. It enables the presentation and display of KWP information on the dashboard visually with security is guaranteed.

 

The displayed information is relevant, reliable and accurate to stimulate better and faster decision making. Furthermore, it is aligned with MyDIGITAL requirements on data-sharing based on Application Programming Interfaces (APIs).

The system’s modules are organized based on the following four (4) systems:

i) Centralized Authentication System (myCentrAS);
ii) Time Attendance Management System (TAMS);
iii) Sistem Pemantauan Bil (myBill); and
iv) Residensi Wilayah Keluarga Malaysia

2) MyVot System.

 

Departmental expenditure management involves allocation and expenditure control. Thus, a vot is a sum of money that is recorded as the allocation and covers expenses incurred (SPANM No. 7/2017).V ot information serves to clearly show information related to allocations, liabilities, expenses, and balances (AP 95(a)).Based on the vots, allocations are distributed to each section according to needs.Vot information recording in JWP is currently done using Microsoft Excel and manually.

 

This causes the format and preparation of expenditure status reports to be inconsistent and slow. Accordingly, there is a need to implement the development procurement of the MyVOT dashboard of the Federal Territories Department (JWP).

 

The MyVOT dashboard allows for the regulation of vote expenditure management online. Next, enabling the presentation and display of expenditure information during JWP can be done visually and interactively anywhere. Display information based on relevant, reliable, and timely data for better and faster decision-making.

Project Achievement

1) I-Biz System.

 

The Speedminer’s project (2 person team) was for 5 months, from June 2022 till October 2022. All in all, there were 4 modules were implemented.

 

Data integration was done using ODBC from various databases from 4 different systems.

 

Speedminer Business Intelligence was used to provide data analysis, and display online interactive reports KPI’s and charts. The key users are now able to instantly present their monthly management reporting figures, which able to export as Excel file.

2) MyVot System.

 

The MyVot system was completed within 18 days with 2-person team in the month of October 2023. The systems consist of form’s entry, charts, KPI’s and reports. Speedminer Business Intelligence was used to provide data analysis with interactive reports, KPI’s and charts which able to export to excel file.

Type of Analysis

1) I-Biz System.

 

    • Daily/monthly Attendance Status
    • Daily Working From Home
    • The Number of Vacancy Available by Department
    • The Type of Job Available
    • Monthly Bill Collections verses Payments
    • Residensi Wilayah Keluarga Malaysia Projects showing the status of the project in KPI formats and by location in google map
    • Top 10 Sales of Residensi Wilayah Keluarga Malaysia Projects / Top 10 Most significant comparison between the number of units and application
    • Number of Projects by Parliament
    • List of the Project and it status

 

2) MyVot System.

 

    • Monthly analysis by VOT
    • Monthly analysis by Program
    • Monthly analysis by Department
    • Monthly analysis by Objek Sebagai (OS)
    • Monthly analysis by Allocation
    • Monthly analysis by Expenses
    • Detail list of data entry By Month and Year